Please refer to the details below regarding your paper and/or presentation.
Abstracts Due - 3/15/2019
Acceptance Letters to Authors - 4/19/2019
Paper Due to Session Chairs - 7/12/2019
Final Paper Due to TAPPI - 9/6/2019
Slides Due to Session Chairs - 9/6/2019
Final Slides Due to TAPPI - 10/1/2019
Your presentation is subject to peer review and must comply with TAPPI antitrust and commercialism guidelines. Submission guidelines are listed below, and more detailed information/tips are also available in the following locations:
PowerPoints need to be in 16:9 aspect ratio to properly fit onto the projectors/screens.
Your paper and presentation are subject to peer review and must comply with TAPPI antitrust and commercialism guidelines. Submission guidelines are listed below, and more detailed information/tips are also available in the following locations:
Once approved, your materials will also be included in the Conference proceedings, with your permission. You may give TAPPI your permission on your submission form in the Speaker Management System.
Tips for Preparing Visual Presentations
- Final presentations, in the form of a slide deck, must be uploaded to the TAPPI Speaker Management system prior to the conference (unless you’ve made other arrangements with your session chairperson).
- Have a backup of your presentation on hand, ideally on a USB key.
- If you’re using your own laptop, set the screen resolution for optimal clarity and ensure you test your slides on the projector prior to your session.
- Company name may be displayed on the first slide only. Trade names may be used only once.
- If your deck contains crucial information which can stand alone, consider providing your audience with printouts that they can refer to later.
- All presentations must be in compliance with TAPPI’s AntiTrust and Commercialism Policies. Your deck will be reviewed prior to your session. Any slides that are not compliant will not be allowed in your presentation.
Tips for Creating your Slide Deck
- Consider using only images as slides, rather than text. It serves as visual support while not forcing people to read while you’re talking.
- If you are using text, select a simple font that is clear and easy to read. Sans-serif is best for slides, and be sure to use a minimum 30 point type.
- Use a maximum of 3 fonts per presentation. This includes different sizes, as well as bold or italic versions of the same font.
- Limit each line to 6 words, and 6 lines to each slide. You want to use the keywords that reinforce your ideas, not create complete sentences.
- Limit your slides to a maximum of 2 per minute.
- Think of your slides as visual support for your ideas – they should not introduce new ideas or contain information that will distract your audience from your talk.
- Use a template and keep a uniform background throughout your presentation. Consistency in terms of color, font, and design is key.
- Ensure there is good contrast between your background and your typeface and/or graphics.
- Use simple graphics that are high in contrast. Avoid dense tables, charts, etc.
Tips for using Graphs & Charts
- Graphs and charts should contain at least 2 different, high contrast colors. Use different colors, not shading, to denote graph data.
- Always include a legend for charts so that your audience will have all the visual information available at a glance.
- Select the appropriate chart for your data. Bar and pie charts are easier to read, but sometimes line charts are necessary. In those cases, ensure your lines are well contrasted and easy to follow. (Note: It may be better to use solid/dashed/dotted lines for a chart rather than different colors. Always test your charts before making a final decision.)
Before the conference:
- Practice. Rehearse your talk at least three times prior to your presentation. This will allow you to get comfortable with the flow, as well as evaluate whether or not you’re meeting the objective of your talk. If possible, rehearse in front of someone who can offer constructive criticism.
- Time your presentation. Ensure your speaking voice is natural, clear and not rushed. A good rule of thumb is that a 2,000 – 2,500 word presentation takes about 20 minutes, including time for a question and answer period.
- Pay attention to format. Be sure your presentation includes the following elements:
- Statement of problem
- Plan of attack and results
At the conference:
- Arrive early. Be in the room 30 – 45 minutes prior to the start of your session. This will allow you to familiarize yourself with the room and the AV equipment.
- Preview your slides. Always ensure you’ve done a final check on your slides. A room will be available for this purpose.
- Allow time for a question and answer period. Always repeat audience questions into the microphone before responding so that everyone can hear it. To ensure a lively Q&A session, you can supply your session developer (or someone else) with a list of prepared questions to get the ball rolling. This can also serve as an opportunity to supply additional useful information which did not fit into the constraints of your presentation.
Attendees at industry events in the US are becoming increasingly sensitive to antitrust compliance at face to face meetings. Therefore, we remind all authors to follow these simplified guidelines in your paper or presentation slides. The full TAPPI antitrust guidelines may be found here.
- Mention of current or recent (i.e., within the last 90 days) or future production costs generally (including prices paid for raw materials, supplies, and labor), and overall production or distribution costs with respect to any specific products should be avoided.
- Projected or actual cost savings related to a specific technological improvement or operational change may be discussed, as long as the specific before and after costs are not mentioned. Further, no comment whatsoever may be made about selling price changes that may occur as a result of the cost savings.
- Company Names: Excessive use of company name will be prohibited (no more than three times in the paper).
- Names or logos of any company supplying goods or services must not appear on graphics.
- Capitalization of Words within a Sentence: Capitalization of words within sentences should only be used for proper nouns (i.e. Words like spruce, winders, analyzer, softwoods, hardwoods, etc. should not be capitalized, italicized, or printed in bold)
- References to Commercial Installations: Reference to specific installations of products or utilization of services is allowed, but only to the extent that such disclosure complies with TAPPI's Antitrust Policy and Commercialism guidelines and is necessary for a full understanding of the technical point under discussion.
- Trade Names: Excessive use of brand names, product names, trade names, or trademarks is forbidden. A general guideline is to use trade names and product names once in the beginning of the paper or presentation, and thereafter, to use generic descriptors, or neutral designations such as Type A, Type B, Type C, etc.
- Capabilities: Discussions of corporate capabilities or experiences are prohibited unless they pertain to the specific presented data.
- Graphics that primarily promote a product or service will not be allowed.
- “Industry Practice” Statements: Reporting the extent of application of technologies, products or services should reflect the extent of application of all generically similar technologies, products or services in the field.
- Ranking: Although general comparisons of products and services are prohibited, specific generic comparisons that are supported by the reported data are allowed.
- Confidential Information: Some information about products or services described may be proprietary to the author’s company or to the user of the products or services, and, therefore, not be publishable. Conclusions and/or comparisons may be made only on the basis of reported data
For more specifics, please review the Commercialism Guidelines document.
Session Room Equipment
Regular session room setups include the following:
b. Lectern/Podium microphone
c. Floor microphone for audience questions
d. PC laptop with VGA connection
e. Projector (16:9 aspect ratio)
f. 8 foot screen
g. Slide advancer
h. WiFi (please do not rely on an internet connection for your presentation
For specific AV needs, please contact us as soon as you know. All requests may not be accommodated. We will do our best to fit your needs. Changes to AV may not be permitted within 3 weeks of the event.
Please remember you must also register for the conference. Significantly reduced rates are available to speakers. You should also remember to book your hotel as early as possible; TAPPI's discounted rooms will go fast.
Speaker Management System Instructions
Creating a Submission in TAPPI Speaker Management System. The same link can be used to modify an existing submission in the Speaker Management System.
If you have any problems, please contact Pat Stiede.